Guideline UL-ADG01 Internal Guidelines for Library Closings

Main Policy Content


  • Purpose
  • Guidelines
  • Cross References


To identify processes and notifications needed when closing a library and/or making a collection unavailable for an extended period of time due to building renovations, remediation, collections moves or for other reasons. This guideline applies to all Penn State Libraries locations.


In the event of an extended library closure or interruption of the availability of collections, please notify the following:

Libraries Strategic Technology – to update hours of operation webpages and to make specific collections/locations non-holdable in Symphony through updating location policies or amending the hold map in Symphony

ILL – to update ILLiad, PALCI, UBorrow and Access PA

PRaM – to help inform stakeholders, library users

IDS (Interlibrary Delivery Service of Pennsylvania) – Contact by phone at (800) 770-4822 or email if there will be changes to IDS delivery

Receiving Room (University Park) – as necessary, for changes affecting receiving, shipping


For emergency or weather-related closing consult:

Guideline UL-HRG09 Weather/Emergency

Guideline UL-ADG17 University Park Campus Cancellations and Delays - Library Response

Guideline UL-ADG15 Reduced Staffing Procedures - Pattee and Paterno Libraries, University Park Campus

Effective Date: December 7, 2009
Date Approved: December 7, 2009 (Dean's Library Council)

Revision History (and effective dates):

  • December 16, 2019 -- Revised guideline 
  • December 7, 2009 -- New guideline

Last Review Date:  December 2019